Book Exhibits


Don’t miss this great opportunity to team up with your book-buying customers and authors!

All exhibitor table orders must be placed by September 16th, 2022.
Use the form below to reserve your space in the book exhibition.

Generally, publishers are considered to be approved exhibitors, which means that all other exhibit requests must be approved by the AESA director.

2022 Conference Exhibit Details


  • Wednesday, November 2nd: set up day for exhibitors, 2:00PM-5:00PM
  • Thursday, November 3rd: exhibit opens 8:30AM-5:30PM
  • Friday, November 4th: exhibits open 8:30AM-5:30PM
  • Saturday, November 5th: exhibits open 9:00AM-11:00AM


Publishers are asked to donate the books that were on display. After the exhibit hall closes on Saturday, November 5th, 2022 at 11:00AM, AESA conducts a book distribution for donations.


We strongly recommend that you enclose a conference discount form for your books so that you can monitor sales to AESA members. Also, please include a detailed packing list in each of your boxes.

The Omni William Penn will store your packages a maximum of 48 hours prior to first function, so please be certain that your shipment arrives no earlier than Tuesday, November 1, 2022.

Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered, or brought into the Hotel. (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel.) Failure to do this may result in deliveries being refused or materials being unavailable when required.

Please observe the following instructions to ensure proper handling of your meeting materials. Each item should be clearly marked with the following:

  1. Hold for Arrival- Attn: Yolanda Medina—AESA Exhibit Hall Coordinator
  2. Contact number: (718) 909-1101
  3. Group: AESA 2022 Annual Meeting
  4. Arrival: November 1, 2022.
  5. Property Address:
    Omni William Penn Hotel
    530 William Penn Place
    Pittsburgh, PA 15219
  6. Complete Return Address
  7. Number of Boxes (Example: Box 1 of 2, and Box 2 of 2)
  8. Address Package to Hotel as Follows:
    Package ___ of ___

A storage fee of $10.00 per box per day will apply for any boxes received prior to 48 hours of the first function. The Omni William Penn Hotel is not in any way liable for the content of these packages.


For those exhibitors who plan to have a representative attend the conference and wish to have any books or display material returned to their office, you will need to make arrangements with the shipping department at the Omni William Penn Hotel. Please contact their shipping department for details.

Please note that AESA staff is not able to pack and return shipments to publishers.


Please direct questions and comments to:

Yolanda Medina, Exhibit Hall Coordinator

Exhibitor Information
(Note: All Fields with * are Required)

Credit Card - You'll see the link to the credit card payment page after submitting this sign-up form
Check by Mail (Send To: AESA | 119-66 80 Road Apt. A2 | Kew Gardens, NY 11415)

No Table   (See Book Only Option Below)
One Table ($175)
Two Tables ($350)
Three Tables ($525)
Four Tables ($700)

Conference BADGE Information


Thank You to Our 2021-22 Institutional Members