ATTENTION CONFERENCE EXHIBIT COORDINATORS
AND ACQUISITIONS EDITORS:
Don’t miss this great opportunity to team up with your book-buying customers and authors!
All exhibitor table orders must be placed by October 15, 2021.
Reservations for 2021 are now closed.
Generally, publishers are considered to be approved exhibitors, which means that all other exhibit requests must be approved by the AESA director.
2021 Conference Exhibit Details
BOOK EXHIBIT HALL SCHEDULE:
- Wednesday, November 3rd: set up day for exhibitors
- Thursday, November 4th: exhibits open 8:30-5:30
- Friday, November 5th: exhibits open 8:30-5:30
- Saturday, November 6th: exhibits open 9:00-11:00
FINAL DAY BOOK FUNDRAISER:
Publishers are asked to donate the books that were on display to help with the cause. After the exhibit hall closes on Saturday, November 6th, 2021, at 11:00AM, AESA conducts a book distribution for donations.
We strongly recommend that you enclose a conference discount form for your books so that you can monitor sales to AESA members. Also, please include a detailed packing list in each of your boxes.
The Hilton Portland Downtown will store your packages a maximum of 3 days prior to your arrival, so please be certain that your shipment arrives no earlier than Monday, November 1st, 2021.
RECEIVING OR SHIPPING
Special arrangements must be made for receiving any equipment, goods, displays or other materials that will be sent, delivered or brought into the Hotel. (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel.) Failure to do this may result in deliveries being refused or materials being unavailable when required.
Please observe the following instructions to ensure proper handling of your meeting materials. Each item should be clearly marked with the following:
- Hold for Arrival- Attn: Chris Myers—AESA Exhibit Hall
- Complete Return Address
- Number of Boxes (Example: Box 1 of 2, and Box 2 of 2)
- Address Package to Hotel as Follows:
Hilton Portland Downtown
921 SW 6th Avenue
ATTN: Book Exhibit
Portland OR 97204
Package ___ of ___
The Hilton Portland Downtown has limited storage space available. Packages will be accepted up to three days prior to your scheduled event. Anything arriving more than three days prior will not be accepted and consequently returned to sender.
RETURN SHIPPING INSTRUCTIONS:
For those exhibitors who plan to have a representative attend the conference and wish to have any books or display material returned to their office, you will need to make arrangements with the shipping department at the Hilton Portland Downtown. Please contact their shipping department for details.
Please note that AESA staff is not able to pack and return shipments to publishers.
Please direct questions and comments to:
Myers Education Press
P.O. Box 424, Gorham, ME 04038
cell: 646-436-4685 (can be reached on site using this number)